Vendor Partner Meetings / Hospitality Meeting Space Application & Agreement

Rates:

• Space to accommodate up to 25 attendees = $1,500.
• Space to accommodate more than 25 attendees = $3,000.
• Rates are PER meeting space and attendee counts do include the vendor hosts.
• Rooms are assigned on a first come, first served basis, once a completed application and payment are received by RSPA.

To best leverage this meeting space, RSPA encourages vendor members to participate in the Vendor Partner Program. This program will allow you to sponsor reseller attendance to RetailNOW^® at a reduced badge rate and drive attendance to your meeting. To learn more, please contact Membership@GoRSPA.org.

Meeting Guidelines:

• Space is to be used by Vendor Members as a venue to train, meet, entertain, and network with current and potential Reseller Channel partners.
• The meeting must not conflict with any RSPA RetailNOW 2024 related functions, including, but not limited to: education sessions, networking events, member meetings, or exhibit hours.
• Space is limited to one (1) meeting per Vendor per day unless opportunities for additional meeting space are requested and approved. There will be no discount applied to additional meeting space that a vendor acquires. If requesting a second meeting space, please complete another meeting form.

RSPA Provides:


• Meeting space assignment on a first-come/served basis upon payment in full.
• A contact to directly coordinate Food & Beverage and Audio-Visual requirements.
• Invoice for payment(s) of space fee. If payment cannot be completed by the invoice due date, meeting space will be cancelled and released to another vendor.

Vendor Agreement:


• Submit space fee payment to RSPA by invoice due date.
• Be responsible for all Food, Beverage and A/V planning and cost(s) associated with its respective meetings:
• Planning and any F&B or A/V payment is handled directly with hotel event planner
• Promote RetailNOW^® 2024 to its channel (including any marketing mentioning the partner meeting/hospitality event)
• Must include RetailNOW logo on all pre-show meeting marketing material.
• Copies of marketing material should be sent to RSPA within one (1) week of distribution for approval; Email materials to Events@GoRSPA.org
• Collaborate with RSPA on mutual promotions to bring resellers to RetailNOW. Vendor Partner Program available; contact Membership@GoRSPA.org for details.
• Ensure that 75% of partner meeting attendees are also registered for RetailNOW 2024.
• RSPA Member must be in good standing at the time of form submission, as well as during the event to receive space.
• Acknowledge that RSPA providing this meeting space is an extension of RetailNOW 2024 and cannot be resold.
• Agrees to adhere, and ensure meeting attendees adhere, to a professional code of conduct.

Cancellations: Vendors with assigned space who cancel their space before June 15, 2024 will be charged a 50% cancellation fee which will be deducted from their booking cost. After this date, vendors will receive no refund and will also be responsible for any food & beverage, audio visual, and/or any other service pre-ordered through the hotel. There is a limited amount of space available; we are unable to guarantee availability for all requests.